Advance Shipping Notice - Explained
What is Advance Shipping Notice?
Written by J. Mance Gordon
Updated at April 21st, 2024
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What is an Advance Shipping Notice (ASN)?
Advance Ship Notice or Advance Shipping Notice (ASN) is a document that notifies the customer about a pending delivery. The notification provides all the details about the contents of a shipment of goods, such as order information, product description, packaging information, physical characteristics, carrier information, markings and configuration of goods within the transportation equipment.
An ASN is generally sent out as an electronic document in electronic data information (EDI) or extensible markup language (XML) format. The EDIFACT equivalent of ASN is known as DESADV (Dispatch Advice).
ASN enables them to optimize their commercial operation and logistics chain.
How is Advanced Shipping Notice Used?
The Advanced Ship Notice is most relevant in the retail and automotive industry; however, any commercial entities can use this to verify the goods sent by the supplier matches the order.
There is no fixed format of this document and can be modified according to the need of a particular transaction. For example, a short version of ASN may only include the number of articles, their description, and supplier's data. Additionally, an ASN can provide a list of the barcoded ID numbers of each of the articles shipped.
The use of EDI makes it automated, so the supplier gets all the information regarding the shipment in a timely manner. Once all the relevant information is provided, this form is automatically transformed into an EDI message and sent through secure Internet protocols like File Transfer Protocol Secure (FTPS), Hyper Text Transport Protocol Secure (HTTPS) or AS2.
Academic Research for Advance Shipping Note
- Interdependent benefits from interorganizational systems: opportunities for business partner reengineering, Riggins, F. J., & Mukhopadhyay, T. (1994). Journal of management information systems, 11(2), 37-57.
- The role of electronic commerce technologies in just-in-time replenishment, Johnston, R. B., & Lee, R. P. W. (1997, January). In null (p. 439). IEEE.
- Side effects of mandatory EDI order processing in the automotive supply chain, Lauer, T. W. (2000). Business Process Management Journal, 6(5), 366-375.
- EDI performance in the automotive supply chain, Rassameethes, B., Kurokawa, S., & LeBlanc, L. J. (2000). International Journal of Technology Management, 20(3-4), 287-303.
- Efficient consumer response (ECR): a survey of the Australian grocery industry, Harris, J. K., Swatman, P. M., & Kurnia, S. (1999). Supply Chain Management: An International Journal, 4(1), 35-42.
- Integrating the warehousing and transportation functions of the supply chain, Mason, S. J., Ribera, P. M., Farris, J. A., & Kirk, R. G. (2003). Transportation Research Part E: Logistics and Transportation Review, 39(2), 141-159.
- Strategic and technological innovations in supply chain management, Apte, U. M., & Viswanathan, S. (2002). International Journal of manufacturing Technology and management, 4(3-4), 264-282.
- Improved information connectivity and visibility throughout the global supply base, Wilson, W., & Duffy, K. (2010). International Journal of e-Collaboration (IJeC), 6(4), 54-68.
- Enabling intelligent B-to-B eCommerce supply chain management using RFID and the EPC network: a case study in the retail industry, Wamba, S. F., Lefebvre, L. A., & Lefebvre, E. (2006, August).
- The need for a processual view of inter-organizational systems adoption, Kurnia, S., & Johnston, R. B. (2000). The Journal of Strategic Information Systems, 9(4), 295-319.
- RFID technologies: supply-chain applications and implementation issues, Angeles, R. (2005). Information systems management, 22(1), 51-65.