Communications that Inform Others

Cite this article as:"Communications that Inform Others," in The Business Professor, updated September 25, 2019, last accessed July 7, 2020,

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Communicating to Inform

Communication, in its most basic form, focuses on developing understanding and sharing meaningful information among communicators.
My purpose in sharing the meaningful information may be so that you receive, understand, and can use or wield that information.
For example, presentations that are by and large informative lay emphasis on helping the audience to have a clear understanding of a broader topic, circumstances, format or techniques and issues.

What is Explanation (Exposition)?

When information is shared through an informal channel, one’s personal thoughts and perspectives are often shared. Analyzing the audience perception helps to devise techniques to acquire their attention and furnish information about certain topics.

If one analyses their speech from the perspective of audiences, then they will be able to have an idea of how the general public thinks and perceives particular things. The perception of a stimulus depends on a number of factors that are unique to a person. For instance, one may present a speech that is very informative and is directed towards influencing the public perception. One might want to enable the audience to gain certain skill sets.

If one wants to communicate their thoughts and ideas, it is important that each listener is allowed the freedom to specifically develop their conclusion that will, in turn, lead to a holistic perception of the common audience. The purpose of sharing information is to cater to the needs of the audience and not to one’s personal needs.

Exposition” is a form of external or public expression that is often used to simplify a rather complicated topic to cater to the understanding of the general audience to help them understand the message of the content clearly. When exposition is done in written format, it is called expository prose.

The primary objective is to get the messages and content across to the general audience so that the overall topic and content of the information is understood. This is primarily done to help people understand and access the information.

What is Understanding (Interpretation)?

Interpretation” is the process of analyzing the information to facilitate the communication of a certain message, principle or objective.
Personal interpretations, however, are not free from biases.
Biases results from poorly organized thoughts, perceptions or judgments. Bias beliefs are not based on proof or evidence, but are derived from one’s personal thoughts and value system. The belief that one holds for a long time influences their judgments and is often called the ‘habits of mind’.

Bias filters the rationality from one’s thoughts, values and ideas. As a result of biased thoughts, one is inclined to accept positive beliefs that compliment their thoughts and to discard any negative value or evidence that may potentially remain opposed to their ideas or beliefs.
Further, bias compels an individual to block any form of disagreement or contradictory thoughts, ideas and beliefs or any form of opposing evidence regardless of whether it may prove to be true.

While mental bias will affect the interpretation process, one should attempt to be clear and precise when communicating a message or information, so that it remains free from any bias.

How One’s Point of View can Bias the Communication Process

If one only allows themselves to communicate information that remains in sync with their point of view, then it can be said that they instilled bias in their modes of communication. One needs to acknowledge the difference between one’s belief, perspectives and their prejudice towards it.
One’s point of view is formed based on the ideas or concept that forms a part of their experience or perceptions. An individual’s perception is formed and remains under the influence of various social factors like their race, caste, ethnicity, gender, physical features and their social position.
Bias leads to deliberately acquiring and processing content that remains in support or in agreement with one’s personal value system, judgments thereby locating it far from any form of dissent. To ensure that there is no prejudice in a talk that is presented, one needs to maintain a neutral stand point and be open to alternate modes to explain, present, develop a comparison as well as to add a little bit of diverse elements in the speech that they present.

The primary objective of any speech therefore is to remain free from any bias or outward interpretation, and to be as much clear and accurate as possible.When talking about objectivity, one needs to be mindful of keeping thoughts, expressions devoid of any form of contortions that can come through pre-held notions, irrational prejudices, biased thoughts or values.

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